The Perfect Letter of Permission for Shopping Appointments, required for all guests A guest may shop for your organization if authorized with a typed written letter of consent faxed to our office prior to the day of their appointment. Permission letters for schools can only be signed by the principal. This letter must be on the organization’s letterhead and include: - The signature of an authorized person.
- The name(s) of person(s) to be authorized.
- The date of their appointment (if applicable).
- The length of time for their authorization (this period of time cannot exceed three months).
- Whether or not the person being authorized can receive durable goods (furniture, computers, etc.) in addition to consumable goods (paper, fabric, etc).
Please be very careful as to whom you grant authorization. Think of it as giving someone your credit card to shop. Also remember, as stated in your contract, all materials taken are to be used for your organization only. An example of the authorization letter is below. 1. Please type on your organization’s letterhead, edited as appropriate 2. Fax (or mail) your signed version to MFTA at 718-729-3941 3. Give a copy to the shopper to keep and bring to each appointment. ______________________The Letter_______________________ Today’s date To: Harriet Taub, Director
Materials for the Arts, 33-00 Northern Boulevard, 3rd floor
LIC, NY 11101 Via Fax: 718-729-3941 The person listed below is authorized to visit the Materials for the Arts warehouse. I understand that authorized guests of my organization cannot bring guests unless they are listed on this sheet. This shopper understands the following: - Items selected are strictly for use by our organization and are not for home use.
- The location and use of durable items will be monitored by our organization.
- This person will be present for the entire shopping appointment and will act as a representative of our organization.
- All materials chosen by organizational representatives are subject to approval by the MFTA staff. Person representing us is:
Full name:
Title:
Email:
Phone Number:
Permission expiration date (not to exceed three months): Names of other people that may accompany the shopper above are:
Person 2:
Person 3:
(Only 3 guests area allowed to enter the warehouse per appointment, but you may list alternates that may attend.) PLEASE CIRCLE TYPE OF ITEMS GUEST CAN TAKE: 1. Consumable items only: basic art supplies that can be used up
2. Both Consumable and Durable items: including furniture, computers or electronics
Thank You,
(CONTACT’S SIGNATURE) typed name not acceptable
e-mail & phone number |
